This document refers to personal data, this is defined as information concerning any living person (a natural person who hereafter will be called the Data Subject) that is not already in the public domain. The Data Protection Act (DPA), Privacy and Electronic Communications Regulations (PECR) and The General Data Protection Regulation (GDPR) which is EU wide and far more extensive, seek to protect and enhance the rights of data subjects. These rights cover the safeguarding of personal data, protection against the unlawful processing of personal data and the unrestricted movement of personal data within the EU. It should be noted that GDPR does not apply to information already in the public domain such as Companies House data.
K & J Estates Ltd confirm the following information in relation to GDPR:
Who we are
K & J Estates Ltd is an estate agent dealing with the sale, letting and management of residential and commercial property.
K & J Estates uses the information collected from you to provide property details, make telephone contact and to email you information which the agency believes may be of interest to you or will be useful with regards to your involvement in the buying, selling or letting of property.
Lawful basis for processing any personal data
In the normal operation of our business K & J Estates Ltd will generally rely on one of the three following bases for processing personal data:
Through agreeing to this privacy notice you are consenting to K & J Estates Ltd processing your personal data for the purposes outlined. You can withdraw consent at any time by emailing email@example.com or by phoning +44 (0) 0208 350 3042 or writing to us, see last section for full contact details.
K & J Estates Ltd may on occasion pass your Personal Information to third parties exclusively to process work on our behalf. We require these parties to agree to process this information based on our instructions and requirements consistent with this Privacy Notice and GDPR. We do not broker or pass on information gained from your engagement with us without your consent. However, we may disclose your Personal Information to meet legal obligations, regulations or valid governmental request. K & J Estates Ltd may also enforce its terms of business, including investigating potential violations of our terms of business to detect, prevent or mitigate fraud or security or technical issues; or to protect against imminent harm to the rights, property or safety of the firm, our clients and/or the wider community.
K & J Estates Ltd will process personal data during the duration of any contract and will continue to store only the personal data needed for the minimum time period required after the contract has expired to meet any legal obligations. After this time period has elapsed any personal data not needed will be deleted.
To the best of our knowledge electronic data is held in the United Kingdom using different (multiple) servers. We do not store personal data outside the EEA. Hard copy data is stored on site in indexed filing systems and is available for retrieval upon request.
Your rights as a data subject
At any point whilst K & J Estates Ltd are in possession of or processing your personal data, all data subjects have the following rights:
In the event that K & J Estates Ltd refuse your request under rights of access, we will provide you with a reason as to why, which you have the right to legally challenge. At your request we can confirm what information we hold about you and how it is processed.
You can request the following information
To access what personal data is held, identification will be required
K & J Estates Ltd will accept the following forms of ID when information on your personal data is requested: a copy of your driving licence, passport, birth certificate and a utility bill not older than three months. A minimum of one piece of photographic ID listed above and a supporting document is required. If we are dissatisfied with the quality, further information may be sought before personal data can be released. All requests should be made to firstname.lastname@example.org or by phoning +44 (0) 0208 350 3042 or writing to us at the address further below.
In the event that you wish to make a compliant about how your personal data is being processed by K & J Estates Ltd or its associated partners, you have the right to complain to K & J Estates ltd directors. If you do not get a response within 30 days you can complain to the ICO. The details for each of these contacts are:
5 Wayside Close,
Telephone +44 (0) 0208 350 3042
ICO Wycliffe House,
Telephone +44 (0)303 123 1113 or
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